Hyland Software, mentioned in subpoena served on Cuyahoga County by corruption investigators, obtained contract last year

February 16, 2018 GMT

Hyland Software, mentioned in subpoena served on Cuyahoga County by corruption investigators, obtained contract last year

CLEVELAND, Ohio - Hyland Software Inc., one of several companies mentioned in a subpoena served on Cuyahoga County by public corruption investigators, obtained a contract last year that is not to exceed $660,245, county records show.

The contract, approved by County Council last November for the period from Oct. 1, 2017, to Dec. 31, 2018, is for “software licenses, maintenance services and professional services for development of a case management system.”

The council also approved a contract for OneCommunity, a nonprofit Internet service provider that was also mentioned in the subpoena, for an amount not to exceed $240,000.

The subpoena, one of two made public Friday by the county, asks for all emails between Scott Rourke, the county’s chief transformation officer and information officer, and Hyland Software. The subpoena also asks for emails between the county’s IT general counsel and director of special initiatives, Emily McNeeley, and Hyland Software.

The Cuyahoga County Prosecutor’s Office also asked in the subpoena for “any and all paper or electronic records of access by Scot Rourke and Emily McNeeley to documents related to any contract between Cuyahoga County and the following entities: OneCommunity , OneCleveland, Everstream, DigitalC and Hyland.Software, including, but not limited to Server Access Logs.”

A second subpoena requests time sheets and travel records of Sharon Sobol Jordan, who recently announced she is leaving her job as chief of staff to County Executive Armond Budish to work for the nonprofit Unify Project that hopes to combat poverty and other social problems.

The contract with Hyland Software had to be approved by Cuyahoga County Council because it exceeded $500,000. Contracts of lesser value generally only need approved by the Board of Control. Up until 2015, the Contracts and Purchasing Board handled contracts for less than $100,000, but it has been merged with the Control Board.

A search of the Control Board database show multiple entries related to contracts with companies mentioned in the subpoena.

The OneCommunity contract fell below the $500,000 threshold, but Council spokesman Trevor McAleer said the county executive or members of council may request that a contract of that size receive council approval.

The OneCommunity contract would have been approved under the previous county executive, Ed FitzGerald, and before Rourke had joined the county.

Rourke is the former chief executive officer of OneCommunity, a nonprofit Internet provider, having stepped down from that role in 2012.

OneCommunity, which also did business as OneCleveland, has as its mission the expansion of high-speed Internet service. The OneCommunity contract was for fiber maintenance services from June 1, 2014 to Dec. 31, 2018. The money was to come from the county’s general fund.

In 2016, OneCommunity split into Everstream and DigitalC, both of which are mentioned in the subpoena.

The resolution approving the Hyland Software project was sponsored by Budish and the Department of Information Technology on behalf of the Department of Health and Human Services/Cuyahoga Job and Family Services/Office of Child Support Services.

The goal of the contract is to buy “additional modules and licenses, including professional services for design and build of a new case management system for the Office of Child Support Services,” according to the resolution.

Funding for the project was to be provided by the federal government (66 percent) and the county (34 percent) through its health and human services levy.